Documents and data
IQSoft provides your staff with documents such as manuals, process
descriptions, forms, checklists, instructions, etc. directly on
screen. This minimizes a lot of printed manuals and other hardcopies.
In addition to text and graphic documents, all forms of multimedia
(image, movie, sound) can be integrated via hyperlinks. Documents
such as legislation, standards and regulations, available on the
Internet, can be connected directly via hyperlink to the URL address.
Employees can be assigned to distribution groups. Documents can
have multiple distribution groups assigned to them. If a document
has changed, concerned employees will be informed via email or paper.
IQSoft automatically creates a history of the document, showing
how often and for what reasons the document has been changed. Up-to-date
checks are performed automatically.
Goal: 90% increase in productivity of document management
Opportunities for improvement
In this IQSoft module you will manage the Continuous Improvement
Process (CIP). Be it
- Customer complaints or supplier claims/problems
- Market research or reference information
- Internal failures/disruptions or ideas for improvement
- Work safety problems or environmental issues
- Audit weaknesses or training/education requirements
there is complete transparency. All still open actions are easy
to manage and developing trends can be identified immediately. Very
quickly you will see where measures remain inadequate. All CIP messages
can also be assigned to processes. Your process owners will appreciate
Electronic documents, digital photos, video, movies can be linked
to CIP messages via hyperlink, if requested. Thus, they are available
at any time without additional search effort.
The program enables you to delegate actions for further processing
to individual employees, functions or decision-making bodies (meetings),
the status of which can be monitored at any time. The IQSoft CIP
is also an integrated information system. Whether you make a suggestion
for improvement or issuing a message, you can monitor the status
and progress on screen at any time.
Current statements for reports and reviews can be made without
effort at any time. Customer complaints and supplier claims are
transferred directly to the relevant customer/vendor evaluation,
where they are available for analysis and evaluation. In addition,
all IQSoft evaluations, including graphics, can be used for your
Goal: 80% increase in efficiency with CIP
The meeting management is an important part of the IQSoft CIP.
Concerned employees, their supervisors or the process owner, will
most often initiate necessary immediate action. Corrective and preventive
actions, however, are often the responsibility of a decision-making
body (Q-circle / Board session). Analysis or decision measures from
the CIP can be allocated to the respective meetings, with or without
an appointed time; they will automatically appear in the appropriate
agenda. All decisions made will be entered as a measure into the
CIP database and not as text in the minutes.
All meetings will be archived automatically, thus enabling a cost
analysis of all meetings.
Goal: 50% reduction of costs
IQSoft manages testing and measurement equipment, including all
relevant data. Concerned employees can directly log tests, repairs,
status changes, etc. Relevant data may be updated independently.
All stakeholders will benefit enormously from this clarity and timeliness.
A sophisticated system reduces necessary calibrations to a minimum.
The program can be adjusted to your needs in a multifaceted way,
depending on how many testing equipment are in use.
Goal: Significant reduction of calibration management
In addition to the usual equipment such as plant, machinery, vehicles,
etc. often the entire IT infrastructure will be administered by
IQSoft. All configuration changes, extensions and some support services
can be documented. This gives you a detailed overview of available
devices at any time and an insight into the status of licensed and
installed software products. It is also helpful to know what sort
of special device is installed in which system. The program systematically
manages repeating maintenance tasks. You will not only have the
maintenance cost under control, but also the costs for all breakdowns
and unscheduled repairs. This gives you valuable information about
the timing of replacement investment.
Goal: Significant reduction in equipment management and maintenance
Whether QMS, EMS, HAS, process, product or supplier audits, you
will enjoy all benefits of a question database. Any question can
be linked to processes, documents, organisational units or standards.
The creation of necessary checklists and audit plans can be carried
out with minimum effort.
Checklists for auditing will be issued to the audited employee
or sent via email. The audit invitation for the specific body, as
well as the checklist of assessment criteria for the auditor will
be printed without additional effort.
Goal: 75% time savings to complete audit planning and audit preparation
Education and Training
The training management system EDUC optimises education and training
of your staff. It includes comprehensive training planning and management
such as training profiles, course reviews and confirmation, certificate
management, evidence of training and more.
The main function of this extension is the automatic planning of
education and training for employees. All refresher courses provided
are included in the automatic planning.
The following elements control and influence the automatic planning:
- Documents (process descriptions, checklists, instructions, guide
lines, contracts, and so on)
- Employee functions
- Timeline (duration of an employee function, validity of training,
time until next refresher course).
Goal: Significant reduction of training management and focussed
MIS Management Information System – Transparency
for your processing
The MIS module provides you with clearly displayed management indicators.
Thanks to an unlimited number of target/actual values, it is your
call how detailed you would like the information to be. There are
additional effectiveness checks for your processes and, conveniently,
a printout, either as a list or graphic.
Goal: Holistic performance reporting with clear responsibilities
Gantt - Visualisation Processes
Scheduled data can be visualised in a ‘Gantt’-chart.
Data will be exported at the push of a button from corresponding
modules and automatically processed and displayed in the Gantt module.
The program is intended exclusively to view data without changing
them in any way. Chart can be exported in PDF format, if requested.
Area modules: Educ, Educ2, Project,